Maintaining External Application Permits

An External Application Permit is used to determine the level of access Operators have to the items listed in the External Application - Execute function ie. Reports, custom built interfaces, etc.
A similar Permit regime exists for Main Menu Applications and Queries.
An External Application Permit is based on a combination of Division Group, Operator Group and External Application Group.
Access levels can be set to:
- No Access: Items won't be listed in the External Application - Execute function.
- View only: The item can be opened but Add, Change, Delete operations will be prohibited.
- Maintain: The item can be opened and Add, Change, Delete operations will be allowed.

System

Security

External Application Permit

Mandatory Prerequisites

Prior to creating an External Application Permit, refer to the following Topics:

Division Group - Maintaining Groups (Generic)
External Application Group - Maintaining External Application Groups
Operator Group - Maintaining Operator Groups

Screenshot and Field Descriptions: External Application Permit

Division-G: this is the Division Group for which you will be configuring External Application Permits.

Operator-G: this is the Operator Group for which you will be configuring External Application Permits.

External Application Group table: this displays a list of all of the External Application Groups. Specify if the Division Group / Operator Group combination has been granted View or Maintain rights to the External Application Groups, by ticking the check boxes in the View and Maintain columns.

How Do I : Search For and Maintain Entities

These General Rules are described in the Fundamentals Manual: How Do I : Search For and Maintain Entities

How Do I : Add new External Application Permits

At the Division-G field, locate the Division Group.
At the Operator-G field, locate the Operator Group.
In the External Application Group table, tick the check box in the Maintain column to grant maintain rights to the External Application Group. The check box in the View column will automatically be ticked as well.
Tick the check box in the View column to grant view only rights to the External Application Group.
Click the Application tool-bar push button: Add.
Confirm that you wish to add the new permits.

How Do I : Modify existing External Application Permits

At the Division-G field, locate the Division Group.
At the Operator-G field, locate the Operator Group.
In the External Application Group table, tick the check box in the Maintain column to grant maintain rights to the External Application Group. The check box in the View column will automatically be ticked as well.
Tick the check box in the View column to grant view only rights to the External Application Group.
Click the Application tool-bar push button: Change.
Confirm that you wish to change the permits.

How Do I : Delete existing External Application Permits

At the Division-G field, locate the Division Group.
At the Operator-G field, locate the Operator Group.
Click the Application tool-bar push button: Delete.
Confirm that you wish to delete the permits.

Note: Deleting External Application Permits deletes the permits for ALL of the External Application Groups in the selected Division Group / Operator Group combination. If you only wish to remove the permits for a subset of External Application Groups, refer to "How Do I : Modify existing External Application Permits".